The “Just checking in” email might seem like a safe bet for touching base with someone, but it often leaves much to be desired in terms of engagement and relevance. This article explores better alternatives to the “Just checking in” email that will help you build stronger and more meaningful connections.
Why “Just Checking In” Falls Short
A “Just checking in” email lacks substance and can easily be ignored by the recipient. It fails to provide value or context, making it easy for your message to be lost in the shuffle of a busy inbox. In order to stand out and make a lasting impression, your emails need to be purposeful and add value for the recipient.
Share Valuable Information
One of the most effective alternatives to the “Just checking in” email is to share valuable information. This could be anything from an industry update to a helpful article or resource that you think your recipient would find useful. This not only shows that you’re thinking of them but also positions you as a trusted source of valuable information.
Consider including the following:
- Industry news or updates
- Recent articles or blog posts
- Relevant resources or tools
- Insights from a recent conference or seminar
Ask for Feedback or Input
Another powerful way to engage with your recipient is by asking for their feedback or input on a recent project, product, or idea. This not only shows that you value their opinion but also opens the door for meaningful dialogue. It’s a proactive approach that encourages collaboration and strengthens your relationship.
Questions you might consider asking include:
- What are your thoughts on our latest project?
- How can we improve this product?
- Do you have any suggestions for our next steps?
- Are there any challenges you’re facing that we could assist with?
Follow Up on Previous Conversations
Reference a previous conversation or meeting in your follow-up email. This shows that you were attentive and are genuinely interested in the ongoing dialogue. By building on past conversations, you can keep the momentum going and make your follow-up more relevant and engaging.
Here’s a simple structure to follow:
- Briefly recap the last conversation
- Highlight key points or action items
- Offer additional insights or follow-up questions
- Propose next steps or a future meeting
Provide a Personalized Update
Sending a personalized update about your business, team, or personal milestones can help keep the relationship warm. This type of email makes the recipient feel included and valued, as they get a glimpse into what’s happening on your end. Make sure the update is relevant to the recipient’s interests and past interactions.
Types of updates to consider:
- New product launches or features
- Milestones your team or company has achieved
- Upcoming events, webinars, or workshops
- Changes in your team structure or key personnel
Add a Personal Touch
Lastly, don’t underestimate the power of adding a personal touch to your emails. This could be as simple as acknowledging a recent personal achievement of the recipient or asking about their well-being. This approach humanizes the interaction and shows that you care about more than just business.
Ways to add a personal touch:
- Congratulate them on a recent accomplishment
- Ask about their well-being or personal projects
- Show empathy during challenging times
- Share a personal story or anecdote
Conclusion
In conclusion, moving beyond the “Just checking in” email to more meaningful and value-driven communications can significantly enhance your professional relationships. By sharing valuable information, asking for feedback, following up on past conversations, providing personalized updates, and adding a personal touch, you can ensure your emails stand out and foster stronger connections.
FAQ
1. What is a better alternative to a “Just checking in” email?
Better alternatives include sharing valuable information, asking for feedback, following up on previous conversations, providing personalized updates, and adding a personal touch to your emails.
2. Why is a “Just checking in” email not effective?
It lacks substance and relevance, making it easy for recipients to ignore. More purposeful emails add value and stand out in busy inboxes.
3. How can I add value to my emails?
You can add value by sharing industry updates, relevant resources, insights, and personalized content that is useful to the recipient.
4. What kind of personalized updates can I include in my email?
Personalized updates can include new product launches, company milestones, upcoming events, team changes, or personal anecdotes that relate to the recipient.
5. How can I make my follow-up emails more engaging?
Make your follow-ups engaging by referencing past conversations, asking insightful questions, offering additional insights, and proposing next steps or further meetings.
